Cllr.. Gwynfor Owen (Gwynedd Council).
Cllrs. Eurig Hughes (Chairman), Russell Sharp (Vice Chairman), Robert G. Owen, Hywel Jones, David J. Roberts , Mair Thomas, OsianEdwards, Guy Slater and Cllrs. Annwen Hughes (Gwynedd Council).
The minutes of the meeting held on January10th 2024 were found to be correct.
Cllr. Hywel Jones stated that he had looked at the cemetery wall and it was in urgent need of repair because a piece of the wall was pressing on next door’s oil tank. It was agreed to ask Mr. Elfyn Pugh if he would be able to repair the wall in question and the Clerk agreed to contact him.
The Clerk reported that she had found keys that would be suitable for the noticeboard in Llandanwg so there was no need to order some. Cllr. Hywel Jones agreed to install a wire to hold the key in place and Cllr. Mair Thomas agreed to look after the other key.
Cynllun Cyllideb
It was reported that the Council had spent £22,661.62 (which included bank charges) since the start of the new financial year and this was £3,443.18 less expenditure than what was earmarked in the budget for the year. The Clerk distributed copies of the Council’s budget plan for the year 2024/25 to every Member and they went through this plan. It was agreed to adopt this plan for the year ahead.
Wi-Fi yn y Neuadd
The Clerk reported that that she had been in contact with Mr. Rob Lewis and she had been told that he was going to
order the wi-fi equipment next weekend and hopes of installing it by the end of next week. He also stated
that he was going to go with BT because they’re part of Openreach and easier to sort if something goes
wrong.
HAL
The Clerk reported that she had been informed that the meeting due to take place on the 21st of last month had been held on the morning of Sunday the 17th. Members expressed disappointment that they had not been informed that this meeting was on and also the fact they had not received any financial balance sheet from them since January.
Wefan y Cyngor
The Clerk reported that she had a meeting with Mr. Owen Brown about the creation of the above and he had created a document around the work and she had forwarded this document to all Members and the initial cost would be £1,050 which would include the creation, maintenance of the website and a safety certificate for one year. The Clerk reported further that she had received an email from Mr. Brown stating the cost for the year 2025/26would be – £70 for SSL maintenance, roughly £10 per annum for a zone – he was unable to give the exact price as he believed this had already been purchased by the Council, but they usually cost no more than £14 a year. Training would be given free of charge including videos showing how to upload documents, change member details etc. Any ‘bugs’ or problems with the website resulting from a coding issue will be set free for the first 12 months (i.e.website images not loading correctly / design not rendered correctly on device/ specific updates to member information not displayed on the website etc). It was agreed that the Clerk contact Mr. Brown to inform him that the Council wanted to go ahead with this.
Council’s Annual Report
The Clerk reported that she had produced a second annual report on behalf of the Council with a copy distributed to allMembers so that they could comment on it if necessary. Agreed that this was fine.
477……………………………………….Chairman
Hall AGM Committee –20.3.24
It was made known by Cllrs. Mair Thomas andRobert G. Owen that the annual meeting of the above committee had been held on the 20th March. Reports from the secretary, treasurer and Chairman werer eceived and thanks was given to everyone for their cooperation. The committee’s financial balance sheet was distributed to all. Cllr. Mair Thomas also stated that the electrical works had been completed and that the Community Council had paid for this work. The officers all agreed to stay on for another year and work is in progress in getting Wi-Fi into the hall and a new heater has already been installed in the kitchen. The next meeting of the committee will be held on the 3rd of July.
Opening of Grass Cutting Tenders
The Clerk reported that she had received no tender with regards to cutting the grass on the public footpaths but had received one tender to cut the grass in the cemetery from Mr. Arwel Thomas at a price of £310 per cut. It was agreed to accept this price. The Chairman agreed to contact Mr. Roy Carter to see if he had an interest in cutting the grass on the public footpaths again this year.
Ddim wedi dod I law ers cyfarfod diwethaf y Cyngor
The Treasurer reported that there was £5,447.59in the bank, £5,638.11 in the reserve account .
Taliadau yn ystod y mis
Customs& Excise – £95.00 – tax on Clerk’s wages
OneVoice Wales – £119.00– membership fee for the year
E.. W.Owen & Co – £228.00 – completing P.A.Y.E on line
AuditWales – £626.00 – external audit 2022/23 (full audit)
VillageHall Committee – £140.00 – hire of meeting room
Ceisiadau am gymorth ariannol
Harlech & Ardudwy Leisure – £714.00 – precept proposal (monthlypayment).
The above payments were processesed by the Cllr. Robert G. Owen and theChairman, Cllr. Eurig Hughes approved the payments and permission was granted to the Clerk/Treasurer to make payment on line or by cheque at the end of the meeting.
The Treasurer had sent a copy of the Council’s accounts for the year ending 31st March 2024 to every Member. The Members went through the accounts carefully and they all accepted the accounts. It was agreed by everybody that the accounts book be signed by the Chairman and the Clerk.
Derbyniadau yn ystod y mis
Mr. M. Downey -£40.00 – rent hearse hut (March)
MrsJulia Willmot – £236.00 – burial of ashes re the late Mr. JohnForster
Customs& Excise – £156.80 – reimbursement of V.A.T
Mr.M. Downey – £40.00 – renthearse hut (April)
Ddim wedi dod I law ers cyfarfod diwethaf y Cyngor
Nobody had any other matters that needed attention.
478……………………………………….Chairman
The following report was received from Cllr.Annwen Hughes – reported that she had recevied a letter from the Enviromental Department informing the Council that they intended to trial the use of hessian sacks instead of the recycling blue carts and wanted the Council’s views on this. After discussion it was agreed that these sacks were not suitable and it would be better to carry on with the recycling blue carts as they are easier for the elderly to use and these hessian sacks would not be suitable to keep out in all weathers due to lack of space inside houses. Also the Department needed to be informed that the reason the recycling blue carts were damaged was because they weren’t taken care of by the workers when collecting them as they were thrown everywhere.
Dyddiad y cyfarfod nesaf
It was agreed to hold the next Council on 5thJune 2024 at 7.30 p.m.
SIGNED ……………………………………Chairman
Cymraeg 
English (UK)